We just released a nice new feature called Custom Fields. A lot of companies need to store employee data which is unique to their business, employment laws, or specific country. Custom Fields is the perfect way to do that.
When you create a new custom field, Kin adds a new category with any number of sub-items to your employees’ profile pages. Similar to how Emergency Contacts and Bank Information are currently being handled, Custom Fields allows you to create and track any type of information you need.
For example, let’s take computer hardware and accessories. Each person on our team has a Mac, a monitor, a keyboard, a wireless mouse, and an extra charger. So, we created a new category called “Computers & Accessories” in our Kin account to track serial numbers, AppleCare info, and other similar data so we know who has what. Here’s what it looks like on a team member’s profile:
“Computers & Accessories” category on an employee’s profile
Creating Custom Fields
To set up a new custom field, visit the “Manage Company” section and click “Custom Fields.” First, create a new category. Next fill in the items related to that category. With each item, you’ll be able to store additional specifics later, on the employee profile pages. Using our example above, we created items for Computer Type, Computer Serial Number, AppleCare ID, Monitor Type, Monitor Serial Number, and so on. Hit “Save,” and you’re ready to go.
“Computers & Accessories” category items from the Manage Company > Custom Fields page
Using Custom Fields
Next, visit any employee’s profile page and toward the bottom you’ll see the new category appear, ready for you to start tracking specific information and details. Custom fields are global. They show up for every employee. However, they’re completely optional, so you don’t need to complete them for every employee if they don’t apply. When there’s no information added to a custom field category, the employee doesn’t see that section. Employees only see custom fields when there’s info to display.
Ready-to-use “Computer & Accessories” custom field category and items available to HR Managers on employee profile pages
Enjoy, and please let us know if you have any questions or suggestions for how to improve this new feature.